Reference check software that collects structured referee feedback
Request references from candidates, collect star-rated referee feedback across six competencies, and surface consistency and email-domain flags — all without leaving your hiring pipeline.
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Why teams choose Kaairo for reference checks
Structured, comparable referee feedback
Every referee answers the same short form — six star-rated competencies plus strengths, growth areas, and a would-work-again signal — so references are comparable instead of free-text anecdotes.
Consistency and email-domain flags
Kaairo compares what the candidate claimed against what each referee confirmed, and checks referee emails against the stated employer — surfacing mismatches and free-provider addresses for your review.
Requests in bulk, inside your pipeline
Send reference requests to one candidate or many in a single action. Every response is stored alongside the candidate, not in a separate inbox.
Everything you need to check references
From the first request to the final review, run references in the same place you assess and shortlist candidates.
One-click and bulk requests
Request references from any non-rejected candidate, individually or in bulk. Edit the email, personalise it with the candidate's name, and set a 3, 7, 14, or 30-day deadline.
Candidate-submitted referees
Candidates sign in and submit up to five referees with role, company, relationship, and how long they worked together.
Six-competency referee form
Each referee completes a short, confidential form rating overall performance, communication, teamwork, reliability, leadership, and technical ability, plus open feedback.
Consistency flags
Mismatches between the candidate's claimed relationship or tenure and the referee's answers are flagged automatically for your review.
Email-domain signals
Free-provider and mismatched-domain referee emails are flagged so you know which references to weight.
Automated or manual mode
Let Kaairo email the structured form automatically, or switch a referee to manual and log your own call outcome, impression, and notes.
Run a reference check in four steps
A structured reference flow that lives next to every candidate — no separate tool, no shared inbox.
Send the request
Pick a candidate — or several — and send a reference request. Edit the email, personalise it, and set a deadline.
Candidate adds referees
The candidate signs in and submits up to five referees with role, company, relationship, and tenure.
Referees respond
Each referee completes a short, confidential form — six star-rated competencies plus written strengths, growth areas, and a would-work-again signal.
Review with flags
Compare referee ratings side by side, with consistency and email-domain flags surfaced for review. Switch any referee to manual mode to log your own call.
References you can actually compare
Structured, stored, and flagged — not a pile of free-text emails.
Not a background check
Reference Checking collects structured feedback from the referees a candidate provides. It does not perform identity, criminal, credit, education, or employment-record verification.
Feedback stored as submitted
Referee ratings and written comments are stored and shown exactly as submitted. Consistency and email-domain flags are deterministic checks, not AI scoring.
Secured alongside your candidate data
Reference data is org-scoped with row-level security and lives next to each candidate's assessment results — no separate tool, no shared inbox.
Explore Related Solutions
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Frequently Asked Questions
Does Kaairo run background checks?
No — Kaairo collects structured feedback from the referees a candidate provides; it does not perform identity, criminal, credit, education, or employment-record verification.
How many referees can a candidate provide?
Up to five. The candidate signs in after you send a request and adds each referee's name, email, role, company, relationship, and tenure.
Can I request references in bulk?
Yes. Select multiple candidates from the candidate list and send reference requests in a single action, to any candidate who hasn't been rejected.
What does the referee form ask?
Each referee rates six competencies on a 1–5 scale — overall, communication, teamwork, reliability, leadership, and technical — and adds strengths, growth areas, and a would-work-again signal. It takes a few minutes and is confidential to your hiring team.
Are referee responses scored by AI?
No. Ratings and text are stored as submitted. The consistency flags (candidate claims vs. referee answers) and email-domain checks are deterministic, not AI.
Can I record a phone reference instead?
Yes. Switch any referee to manual mode and log your own call outcome, impression, and notes — kept alongside the structured responses.
Ready to add structured references to your hiring?
Request a demo and see how Kaairo collects referee feedback you can actually compare.
Talk to us about your team
Share a few details about your org and what you're trying to solve. We'll follow up with a short call or an async walkthrough of how Kaairo can plug into your hiring, benchmarking, or L&D workflows.