Candidate screening software that filters before you assess
Ask every applicant the questions that actually disqualify — experience, location, notice period, documents — and let auto-evaluation gate or flag them instantly, before anyone spends time on an assessment.
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Everything a screening round needs, built into your hiring pipeline
Every Field Type You Need
Text, number, single-select, multi-select, yes/no, and file upload — including an experience format that captures years and months precisely, so '2 years 3 months' is compared as a number, not a string.
A Preset Question Library
Start from 20+ pre-built screening questions across experience and qualifications, logistics and availability, documents, and eligibility — then edit or add your own.
Hard Knockouts vs. Soft Preferences
Make a criterion a hard gate (auto-screens the applicant out) or a soft preference (flags them for review but doesn't block). You decide what is non-negotiable.
Instant Auto-Evaluation
Responses are evaluated the moment an applicant submits — against thresholds, ranges, exact matches, and multi-select rules — so your pipeline sorts itself in real time.
Resume & Document Collection
Collect resumes and supporting documents in the same screening step, attached to the application and available to your whole hiring team.
Manual Override, Always
A promising applicant caught by a strict rule? Override the screening result in one click — the automation filters, but your team keeps the final say.
Spend assessment effort only on qualified applicants
High-volume roles attract applicants who were never eligible. Screening catches them at the door — consistently and without bias.
Cut the noise on high-volume roles
For frontline and entry-level roles, a large share of applicants miss basic requirements — location, licence, notice period, minimum experience. Screening removes them automatically so your team reviews people who can actually take the job.
The same bar for every applicant
Every applicant answers the same questions and is evaluated against the same criteria. No recruiter fatigue at application 300, no inconsistent phone screens.
Flag, don't just reject
Soft preferences let you mark near-misses instead of losing them — an applicant one month short of the experience bar is flagged for a human look, not silently dropped.
One pipeline, no spreadsheet
Screening results, resumes, and assessment scores live on the same application record. Screened-in candidates flow straight into your assessment rounds.
From questions to a self-sorting pipeline
Set it up once per role — every applicant after that is screened automatically.
Build the Form
Pick questions from the preset library or write your own. Reorder by drag-and-drop; changes auto-save as you go.
Set the Rules
Mark each criterion as a hard knockout or a soft preference, with operators like minimum, range, contains, and includes-any.
Applicants Answer
Candidates complete the screening step when they apply — including resume upload — before any assessment begins.
Review the Sorted List
Auto-evaluation gates and flags applicants instantly. Your team reviews the screened-in list, overrides where needed, and moves qualified candidates to assessments.
Screening that respects both your time and your applicants
Automation where it helps, human judgement where it matters.
Transparent criteria
Every screening decision traces to a rule you wrote — a threshold, a required document, an eligibility answer — not a black box.
Humans keep the final say
Any auto-screened result can be overridden by your team. The system filters; it doesn't make hiring decisions for you.
Part of a complete evaluation
Screening handles eligibility; competency-based assessments, AI interviews, and role-plays measure ability. Together they cover the whole funnel.
Fair by construction
Identical questions, identical rules, applied identically to every applicant — the consistency manual phone screens can't offer.
Explore Related Solutions
Discover more ways Kaairo can help your organization hire and develop talent.
Frequently Asked Questions
What is candidate screening software?
Candidate screening software asks every applicant a structured set of qualifying questions — experience, location, availability, documents, eligibility — and evaluates the answers automatically against rules you define. Applicants who miss hard requirements are screened out before your team spends time on them; everyone else moves forward with their answers and resume attached to their application.
What is a knockout question?
A knockout question is a screening question whose answer can disqualify an applicant automatically — for example, 'Do you hold a valid two-wheeler licence?' for a field role, or a minimum-experience threshold. In Kaairo you choose per criterion whether it is a hard knockout (auto-screens out) or a soft preference (flags for review without blocking).
Can we review applicants who were screened out?
Yes. Screened-out applicants remain visible with their answers, and any screening result can be manually overridden in one click. Automation filters the list; your team always keeps the final decision.
What question types are supported?
Text, number, single-select, multi-select, yes/no, and file upload. Number fields support a years-and-months experience format, and select fields support bulk-pasting options from a spreadsheet. A preset library of 20+ questions across four categories gets you started quickly.
Does screening connect to assessments?
Yes — screening is the first step of the same pipeline. Screened-in candidates proceed to the role's assessments (case studies, situational judgement tests, AI voice interviews, role-plays), and everything lands on one application record: screening answers, resume, and scores.
Ready to stop reviewing unqualified applications?
Tell us about your hiring volume and we'll show you screening plus assessment on your own roles.