How It Works

From setup to insight in five steps

Whether you're hiring or developing your team, Kaairo follows the same structured flow — from defining competencies to actionable insights.

STEP 01

Set Up Your Organisation

Create your org, invite team members, and add company context. Kaairo uses your industry, culture, and values to tailor every assessment to your organisation.

  • 15 structured context fields plus free-form and file uploads
  • AI summarises your context and injects it into all content generation
  • Invite owners, managers, and members with role-based permissions

STEP 02

Define Competencies

Select from 35+ competencies or let AI recommend the right ones for the role. Set required proficiency levels and weights.

  • AI analyses role context and recommends 4–8 competencies
  • Create custom org-specific competencies for niche roles
  • Upload existing frameworks — AI extracts competencies automatically

STEP 03

Build Your Assessment

Choose from 5 test types: Case Study, SJT, MCQ, AI Voice Interview, and Artifact Review. Combine up to 3 in a single assessment with weighted scoring.

  • AI generates role-specific test content mapped to your competencies
  • Or import from your own question banks with bulk upload
  • Save drafts and request stakeholder review before publishing

STEP 04

Invite Candidates

Send batch invitations with deadlines. Candidates complete assessments on any device with built-in proctoring, progress saving, and dropout recovery.

  • Automated invitation and reminder emails
  • Mid-assessment dropout recovery — candidates resume where they left off
  • Tab switching detection, paste blocking, and fullscreen enforcement

STEP 05

Analyse and Decide

Review competency-first scores, compare candidates side-by-side with radar charts, and advance them through multi-phase pipelines.

  • Per-competency scores with proficiency targets — not raw test averages
  • Side-by-side comparison of up to 4 candidates
  • Shortlist, reject, and add notes with full audit trail

Ready to see it in action?

Book a demo and we'll walk you through the full platform with your own competencies, roles, and team structure.